BUYER GUIDE
AQL Inspection Planning for Custom Bags
An AQL number alone does not define a useful inspection; buyers also need a clear product specification, defect classification and sampling plan.
Define the requirement before production
Inspection planning should begin before production so the factory, buyer and inspector are checking the same approved product. The appropriate standard, inspection level and acceptance limits depend on the buyer program and should be confirmed in writing rather than assumed.
Freeze the approved reference set
Provide the signed sample, specification, artwork, color references, packaging instructions and approved changes. Inspectors need an unambiguous reference for construction, measurements, appearance and packing.
List any points that cannot be judged from the finished product alone, such as material-source records or tests completed earlier in development.
Define defect classes with product examples
Classify critical, major and minor defects for the actual bag. Examples may include safety hazards, wrong branding, failed closures, open seams, measurement variation, marks or packing errors, but the buyer must decide the applicable definitions.
Add photographs or diagrams for high-risk features such as zipper ends, handle attachments, printed artwork, clear windows, embroidery and internal compartments.
Select the sampling plan and checks
Confirm the applicable sampling standard, lot size, inspection level and AQL values with the buyer or inspection provider. Different inspection types and buyer programs can require different plans.
Build a check list covering quantity, workmanship, dimensions, function, labeling, assortment and packing. State how many pieces receive special tests when those checks are not applied to the full sample.
Plan decisions, evidence and corrective action
Require a report that identifies the lot, sample size, defect counts, measurements, tests, photographs and packing result. The report should distinguish observed findings from the final buyer disposition.
Agree how failed findings will be contained, corrected and rechecked. A reinspection should use the corrected production lot and an approved plan rather than informal spot checking.
BUYER FAQ
Questions to settle in the specification.
Does passing AQL mean every unit is defect-free?
No. AQL inspection uses a statistical sample and an agreed acceptance plan; it does not inspect or guarantee every unit.
Who should define critical, major and minor defects?
The buyer should approve project-specific definitions, ideally with product examples, before inspection.
When should the inspection plan be finalized?
Before production is completed, and preferably during sampling, so specifications, packaging and test requirements are available to all parties.
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